FREE DOWNLOAD · GENERAL ORDER FORMS

Free Printable Wholesale Order Form Template

Record a shop or café purchase with case quantities, delivery details and payment terms.

This wholesale order form template records the supplier, buyer business, purchase order reference, case quantities, delivery and agreed payment terms. It suits makers and producers supplying shops or cafés; edit the product table for your pack sizes and confirm minimums before accepting an order.

Printable PDFFillable PDFEditable WordA4 + US Letter

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Paper size A4 US Letter

Printable PDFA4 20 KB · US Letter 20 KB Fillable PDFA4 53 KB · US Letter 52 KB Editable WordA4 12 KB · US Letter 12 KB

Free for personal and business use. Please do not resell or redistribute the template. Read the full licence.

FIRST-PAGE PREVIEW

See what is included

This preview shows the first page of the blank wholesale order form template. Download it to print or edit, then add your items, prices and order terms.

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First-page preview of the free printable wholesale order form template, including supplier account details, buyer business name, business or tax number and order details.

Open the full preview ↗

PAPER AND FILE OPTIONS

Choose your paper size and format

Use A4 in Australia and most regions, or US Letter in the United States and Canada. PDFs are ready to print; fillable PDFs support typing; Word and Excel files are editable.

FORM CONTENTS

Fields included in this form

Review the fields first. Rename or add details in the editable file, then check the layout before printing.

Seller header

Business name
Phone / email / Instagram
Your logo

Customer details

Customer name
Phone
Email
Order date

Product-specific details

Supplier account details
Buyer business name
Business or tax number
Purchase order number
Delivery address
Minimum order note
Delivery date
Payment terms
Buyer signature

Order items

SKU
Product
Pack size
Cases
Unit price
Line total

Pickup or delivery

Pickup or delivery
Date
Time
Location or address

Payment

Subtotal
Deposit paid
Balance due
Payment method
Deposit received
Paid in full

Dietary and allergy notes

Allergies or dietary notes

Notes and terms

Terms or special instructions

Office use

Order number
Prepared by
Collected

PRINT OR EDIT

How to use this wholesale order form template

Print and fill by hand

Fill in supplier and buyer details before listing products.
Enter SKU, case size, case count and line price for each item.
Have the buyer confirm the order and signature fields.

Fill it in digitally

Edit the Word file to match your catalogue and case units.
Save each buyer's order with its purchase order number.
Review the delivery address and payment terms before sharing the final copy.

BEFORE YOU SHARE IT

What to include on a wholesale order form template

Enter the buyer's business contact and purchase order reference.
Identify each product by SKU and pack or case size.
Count cases rather than individual units when that is your selling unit.
Write the minimum order and delivery terms agreed for the buyer.
Leave the signature and date fields blank until the order is approved.

ORDER-TAKING TIPS

Make this form work for your batch

A supplier-to-business wholesale order record for makers and small producers. Confirm each option, cut-off and handover detail before sharing it.

Confirm case contents and prices before sending the form.
Keep delivery address and invoice contact details current.
Use the payment-terms field for your own agreed schedule.

For food, verify ingredients, allergens, storage and local requirements.

EDIT BEFORE USE

Sample order terms

Example terms, edit to suit your business. Confirm buyer details, minimum order, delivery date, payment terms and approval with both businesses before fulfilling the order.

Replace the sample text with your own payment and collection policy.

PAPER OR ONLINE

When a printable form is a good fit

Paper suits phone and in-person orders. Store completed copies securely.

A paper form captures one customer's details at a time; an online page keeps reservations in a shared order list.

Free online orders are paid at pickup; sellers can download emails, orders, batches, items, prep lists and discount codes. Stripe payments and automated email-outs are planned paid features, not live yet.

See the matching online ordering guide ↗

Create a free online preorder page

COMMON QUESTIONS

Frequently asked questions

Who should complete the wholesale order form?

The supplier can prepare the product and price lines, then the buyer checks the requested cases, delivery address and purchase order reference. Both businesses should keep a copy of the confirmed version.

How should I record a minimum wholesale order?

Use the minimum-order note to state the threshold that applies to your own catalogue, such as a case count or order value. Confirm the rule with the buyer before processing rather than treating the blank template as a fixed policy.

Can the product table include a SKU and case size?

Yes. The printable and editable versions include columns for SKU, product, pack size, cases, unit price and line total. Change the labels if you sell by carton, bundle or another unit.

Is this template free to use?

Yes. This template is free for personal and business use. Print copies, edit it and add your branding. Do not resell or redistribute the blank template; read the full licence linked on this page.

Which formats and paper sizes are included?

Download this wholesale order form template as PDF, fillable PDF, Word (.docx). PDF and Word files include A4 and US Letter options. Excel workbooks default to A4; adjust paper size in your spreadsheet's page setup before printing.

Prefer to collect preorders online?

Set a limited batch, share one link and keep free orders together for pickup.

Start your own store

Free template from Preorder Form · take orders online free at preorderform.com