Preorder Form

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Free Printable Customer Order Log Sheet

Keep stall, phone and message orders together in one running handover list.

This customer order log sheet keeps the date taken, customer contact, items and quantities, total, payment status and pickup date in one list. Use it at a stall or when orders arrive by phone or message, then tick each order off at collection.

Printable PDFEditable WordExcel workbookA4 + US Letter

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Printable PDFA4 21 KB · US Letter 21 KBEditable WordA4 12 KB · US Letter 12 KBExcel workbook9 KB · 1 page

Free for personal and business use. Please do not resell or redistribute the template. Read the full licence.

FIRST-PAGE PREVIEW

See what is included

This preview shows the first page of the blank customer order log sheet. Download it to print or edit, then add your items, prices and order terms.

Choose a format and download ↓

First-page preview of the free printable customer order log sheet, including date taken, customer name, phone and order details.Open the full preview ↗

PAPER AND FILE OPTIONS

Choose your paper size and format

Use A4 in Australia and most regions, or US Letter in the United States and Canada. PDFs are ready to print; fillable PDFs support typing; Word and Excel files are editable.

FORM CONTENTS

Fields included in this order sheet

Review the fields first. Rename or add details in the editable file, then check the layout before printing.

Seller header

  • Business / group name
  • Coordinator contact
  • Your logo

Batch details

  • Order cut-off
  • Collection date and location
  • Terms

Customer rows

  • Date taken
  • Customer
  • Phone
  • Items and qty
  • Total
  • Paid
  • Pickup date
  • Collected

Column totals

  • Total by item

PRINT OR EDIT

How to use this customer order log sheet

Print and fill by hand

  1. Write the batch name and collection details in the header.
  2. Add each customer and their items on a new row.
  3. Update paid and collected boxes as the order progresses.

Fill it in digitally

  1. Use the Excel workbook to filter by pickup date or payment status.
  2. Keep item names consistent when entering repeat products.
  3. Save a dated copy after the collection list is complete.

BEFORE YOU SHARE IT

What to include on a customer order log sheet

  • Add each new order on its own row and enter the date it was received.
  • Write product names and quantities clearly in the same row.
  • Record the full order total and mark payment separately.
  • Use the pickup date to group handovers.
  • Tick collected only after the order has been handed to the customer.

ORDER-TAKING TIPS

Make this form work for your batch

A multi-customer order log for sellers who record orders as they come in. Confirm each option, cut-off and handover detail before sharing it.

  1. Keep the sheet with the person responsible for taking orders.
  2. Use one spelling for each product so totals are easy to review.
  3. Check contact details before the customer leaves the stall.

For food, verify ingredients, allergens, storage and local requirements.

EDIT BEFORE USE

Sample order terms

Example terms, edit to suit your business. Keep the order log private, verify payments separately and confirm collection details with each customer.

Replace the sample text with your own payment and collection policy.

PAPER OR ONLINE

When a printable form is a good fit

Paper suits phone and in-person orders. Store completed copies securely.

  • A paper form captures one customer's details at a time; an online page keeps reservations in a shared order list.

Free online orders are paid at pickup; sellers can download emails, orders, batches, items, prep lists and discount codes. Stripe payments and automated email-outs are planned paid features, not live yet.

See the matching online ordering guide ↗

Create a free online preorder page

COMMON QUESTIONS

Frequently asked questions

Can I use the order log for phone and stall orders?

Yes. It is designed for orders written down as they arrive, whether the customer is at a market stall, calls you or sends a message. Add a new row for each separate customer order.

What does the paid dropdown record?

The paid column lets you mark Yes or No for each order, while the total column keeps the amount alongside it. It is a manual record; confirm receipt using your own payment records.

How do I keep track of pickup handovers?

Enter the planned pickup date for each row and mark Collected only when the customer has received the order. Filter the editable workbook by pickup date to prepare a day-specific handover list.

Is this template free to use?

Yes. This template is free for personal and business use. Print copies, edit it and add your branding. Do not resell or redistribute the blank template; read the full licence linked on this page.

Which formats and paper sizes are included?

Download this customer order log sheet as PDF, Word (.docx), Excel (.xlsx). PDF and Word files include A4 and US Letter options. Excel workbooks default to A4; adjust paper size in your spreadsheet's page setup before printing.

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