FREE DOWNLOAD · FUNDRAISERS

Free Printable Christmas Tree Order Form

List tree type, height, stand, delivery date and payment for a tree lot or group fundraiser.

This Christmas tree order form tracks each buyer, contact number, tree type and height in feet or metres. Record quantities, stands, wreath add-ons, pickup or delivery, the delivery slot, post-holiday removal requests, organiser, order total and payment status, then review the group count before confirming stock.

Printable PDFEditable WordExcel workbookA4 + US Letter

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Paper size A4 US Letter

Printable PDFA4 24 KB · US Letter 23 KB Editable WordA4 13 KB · US Letter 13 KB Excel workbook10 KB · 1 page

Free for personal and business use. Please do not resell or redistribute the template. Read the full licence.

FIRST-PAGE PREVIEW

See what is included

This preview shows the first page of the blank christmas tree order sheet. Download it to print or edit, then add your items, prices and order terms.

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First-page preview of the free printable christmas tree order form, including customer name, phone, tree type and order details.

Open the full preview ↗

PAPER AND FILE OPTIONS

Choose your paper size and format

Use A4 in Australia and most regions, or US Letter in the United States and Canada. PDFs are ready to print; fillable PDFs support typing; Word and Excel files are editable.

FORM CONTENTS

Fields included in this order sheet

Review the fields first. Rename or add details in the editable file, then check the layout before printing.

Seller header

Business / group name
Coordinator contact
Your logo

Batch details

Order cut-off
Collection date and location
Terms

Customer rows

Customer name
Phone
Tree type
Height (ft / m)
Quantity
Stand (yes/no)
Wreath add-on
Pickup or delivery
Delivery date or slot
Removal after holidays (yes/no)
Seller or member
Total
Paid (yes/no)

Column totals

Total by item

PRINT OR EDIT

How to use this christmas tree order sheet

Print and fill by hand

Write the lot or fundraiser name, order cutoff and handover date in the header.
Use one row per customer and mark each tree choice, add-on and handover method.
Check totals and payment status before ordering or distributing trees.

Fill it in digitally

Open the Excel workbook or editable Word sheet and enter one customer per row.
Use the dropdowns for stand, pickup or delivery, removal and payment status.
Review the quantity and total rows before confirming stock and delivery plans.

BEFORE YOU SHARE IT

What to include on a christmas tree order form

Give each customer one row for tree type, height in ft or m and quantity.
Mark whether a stand or wreath add-on is included with that order.
Choose pickup or delivery and enter the agreed date or time slot.
Record any post-holiday tree-removal request without assuming it is included.
Add the group seller or member, order total and verified payment status.

ORDER-TAKING TIPS

Make this form work for your batch

A group order sheet for tree lots, school fundraisers and community Christmas tree sales. Confirm each option, cut-off and handover detail before sharing it.

Use consistent tree names and height units so the final supplier count is clear.
Check stand and wreath stock separately from the tree quantities.
Confirm each delivery slot and route before accepting an address or time.

For food, verify ingredients, allergens, storage and local requirements.

EDIT BEFORE USE

Sample order terms

Example terms, edit to suit your group. Confirm tree type, height, add-ons, payment, pickup or delivery, and any removal service with the fundraiser organiser.

Replace the sample text with your own payment and collection policy.

PAPER OR ONLINE

When a printable form is a good fit

Paper suits phone and in-person orders. Store completed copies securely.

A paper form captures one customer's details at a time; an online page keeps reservations in a shared order list.

Free online orders are paid at pickup; sellers can download emails, orders, batches, items, prep lists and discount codes. Stripe payments and automated email-outs are planned paid features, not live yet.

See an online preorder page ↗

Create a free online preorder page

COMMON QUESTIONS

Frequently asked questions

How should I record tree height?

Enter the agreed height in feet or metres and use one unit consistently across the sale. If your supplier lists a range, record that range and confirm the available tree before telling the customer the order is final.

Can I include stands and wreaths with the tree order?

Yes. Use the separate stand and wreath add-on columns so optional items are counted independently from trees. Confirm each add-on is available, include its price in the total, and note any substitution agreed with the buyer.

Does the Excel sheet total the tree orders?

The workbook adds a totals row for quantity and order total. Use consistent entries and check the numbers against each tree type and height before ordering. The summary does not replace a stock check with your supplier.

How do I organise delivery dates and slots?

Choose delivery for the buyer's handover method and record the agreed date or slot. Keep one row per customer, check that route capacity is available, and contact the buyer if the schedule changes.

Can the sheet record tree removal after the holidays?

Yes. Mark whether the buyer requested removal, then confirm whether that service is actually offered and when it can happen. Treat the checkbox as a request record, not a promise or a fee estimate.

Prefer to collect preorders online?

Set a limited batch, share one link and keep free orders together for pickup.

Start your own store

Free template from Preorder Form · take orders online free at preorderform.com