Free Fundraiser Preorder Form

What this preorder page is for

Fundraiser Preorder Form collects reservations before you make, pack or source a limited batch. Customers choose from one page instead of separate messages, and can see quantities, a cutoff, pickup time and collection point before reserving.

Preorder Form keeps reservations and item totals together. On the free plan customers pay at pickup; sellers can download customer emails, orders, batches, items, prep lists and discount codes as CSV files. Automated emails and Stripe payments are planned paid features, not available yet.

Who can use this format?

• Community groups organising a product fundraiser
• Volunteers collecting orders for one handout day
• Supporters who want to reserve before contributing

Use it instead of paper order sheets, group chats and spreadsheets for one menu and quantity list.

Illustrative example menu

All sample details are illustrative. Replace them with your own offer.

How to take orders in three steps

1. 01

   Create the form. Add Cookie box, Chocolate bar, Event merchandise add-on with example prices and a limit for each choice. Include product contents, price, collection date, who is running the sale and any event details, then set a cutoff that leaves enough time for a volunteer-led sale where order totals must be easy to hand to the people preparing goods.

2. 02

   Share your link. Post the page where community groups organising a product fundraiser already look for updates. State the pickup window and location, and let customers reserve from the same limited menu instead of collecting orders in separate messages.

3. 03

   Prepare and hand over. Use the order and prep lists to total each option before a volunteer-led sale where order totals must be easy to hand to the people preparing goods. At your chosen pickup window, check the order details as each customer collects and mark the order as collected. Payment is handled in person on the free plan.

Why use a preorder form for fundraiser?

• Set a separate limit for cookie box and each option, so reservations stay within the batch you can prepare.
• Keep a volunteer-led sale where order totals must be easy to hand to the people preparing goods visible in one order list instead of reconciling paper order sheets, group chats and spreadsheets.
• Show product contents, price, collection date, who is running the sale and any event details beside the item so customers can choose the right version before they reserve.
• Offer local pickup without online payment setup. Preorder Form is free when customers pay in person at collection.

Tips for a smoother preorder

1. Set the cutoff to set the close date early enough to confirm supplier quantities and volunteer collection roles. Put the exact date and time on the page so customers know when reservations close.
2. Use the batch guidance for this use case: use a separate limit for each product and any add-on so the group can pack correctly. Review the prep totals before confirming the final amount.
3. Include product contents, price, collection date, who is running the sale and any event details in each description. Add ingredient, allergen, size or care details that matter for the product.

Include ingredients, allergens, storage, size or care details; check local requirements.