What this preorder page is for
Bake Sale Preorder Form collects reservations before you make, pack or source a limited batch. Customers choose from one page instead of separate messages, and can see quantities, a cutoff, pickup time and collection point before reserving.
Preorder Form keeps reservations and item totals together. On the free plan customers pay at pickup; sellers can download customer emails, orders, batches, items, prep lists and discount codes as CSV files. Automated emails and Stripe payments are planned paid features, not available yet.
Who can use this format?
- School and community groups preparing a bake sale
- Volunteer bakers contributing a fixed number of items
- Customers who want to reserve a box before sale day
Use it instead of paper order sheets, group chats and spreadsheets for one menu and quantity list.
Illustrative example menu
All sample details are illustrative. Replace them with your own offer.
| Example item | What to clarify | Example price | Example limit |
|---|---|---|---|
| Assorted slice tray | Illustrative listing. Include piece count, ingredients, allergens, packaging and the fundraiser pickup time. | $12 example | 20 (example) |
| Cupcake box | Illustrative listing. Include piece count, ingredients, allergens, packaging and the fundraiser pickup time. | $18 example | 15 (example) |
| Cookie bag | Illustrative listing. Include piece count, ingredients, allergens, packaging and the fundraiser pickup time. | $24 example | 12 (example) |
How to take orders in three steps
- 01
Create the form. Add Assorted slice tray, Cupcake box, Cookie bag with example prices and a limit for each choice. Include piece count, ingredients, allergens, packaging and the fundraiser pickup time, then set a cutoff that leaves enough time for a shared bake where contributions from several volunteers must be counted before collection.
- 02
Share your link. Post the page where school and community groups preparing a bake sale already look for updates. State the pickup window and location, and let customers reserve from the same limited menu instead of collecting orders in separate messages.
- 03
Prepare and hand over. Use the order and prep lists to total each option before a shared bake where contributions from several volunteers must be counted before collection. At your chosen pickup window, check the order details as each customer collects and mark the order as collected. Payment is handled in person on the free plan.
Why use a preorder form for bake sale?
- Set a separate limit for assorted slice tray and each option, so reservations stay within the batch you can prepare.
- Keep a shared bake where contributions from several volunteers must be counted before collection visible in one order list instead of reconciling paper order sheets, group chats and spreadsheets.
- Show piece count, ingredients, allergens, packaging and the fundraiser pickup time beside the item so customers can choose the right version before they reserve.
- Offer local pickup without online payment setup. Preorder Form is free when customers pay in person at collection.
Tips for a smoother preorder
- Set the cutoff to close the list before volunteers buy ingredients and confirm their assigned bake. Put the exact date and time on the page so customers know when reservations close.
- Use the batch guidance for this use case: set caps by tray, box or bag and leave room for any separate walk-up sale. Review the prep totals before confirming the final amount.
- Include piece count, ingredients, allergens, packaging and the fundraiser pickup time in each description. Add ingredient, allergen, size or care details that matter for the product.
Include ingredients, allergens, storage, size or care details; check local requirements.
Frequently asked questions
How do I take Bake Sale preorders?
Add Assorted slice tray, Cupcake box, Cookie bag as choices with prices and quantity limits. Include piece count, ingredients, allergens, packaging and the fundraiser pickup time, set a cutoff and pickup time, then share the page. Use its order list to plan a shared bake where contributions from several volunteers must be counted before collection.
Can customers pay when they pick up?
Yes. Preorder Form is free when customers pay in person at pickup. Arrange cash or another offline method with the customer. Online Stripe processing is planned as a paid feature and is not available yet.
When should I close Bake Sale orders?
Set the cutoff before committing to stock or production. For this use case, close the list before volunteers buy ingredients and confirm their assigned bake. Show the date and time clearly and leave room to prepare and organise collection.
How do I set a batch limit for Bake Sale items?
Base the limit on what you can supply. set caps by tray, box or bag and leave room for any separate walk-up sale. Separate options that use different stock. Item limits help keep reservations within the batch.
How do I list baked goods from several volunteers?
Agree on consistent product names, pack sizes and collection labels before opening orders. If several people bake, assign each item and quantity to a volunteer outside the customer-facing page, then use the order totals to check what is needed. Include allergen details and follow local rules for community food sales.
Ready to organise your next batch?
Take a preorder and collect payment at pickup.
Start your own store