Free School Fundraiser Preorder Form

What this preorder page is for

School Fundraiser Preorder Form collects reservations before you make, pack or source a limited batch. Customers choose from one page instead of separate messages, and can see quantities, a cutoff, pickup time and collection point before reserving.

Preorder Form keeps reservations and item totals together. On the free plan customers pay at pickup; sellers can download customer emails, orders, batches, items, prep lists and discount codes as CSV files. Automated emails and Stripe payments are planned paid features, not available yet.

Who can use this format?

• School committees coordinating a term fundraiser
• Families placing orders for students
• Volunteers preparing one organised collection

Use it instead of paper order sheets, group chats and spreadsheets for one menu and quantity list.

Illustrative example menu

All sample details are illustrative. Replace them with your own offer.

How to take orders in three steps

1. 01

   Create the form. Add Cookie dough tub, Chocolate selection, School merchandise with example prices and a limit for each choice. Include pack size, product contents, student or group handout instructions and collection date, then set a cutoff that leaves enough time for a school campaign where family orders and classroom handout groups must be coordinated.

2. 02

   Share your link. Post the page where school committees coordinating a term fundraiser already look for updates. State the pickup window and location, and let customers reserve from the same limited menu instead of collecting orders in separate messages.

3. 03

   Prepare and hand over. Use the order and prep lists to total each option before a school campaign where family orders and classroom handout groups must be coordinated. At your chosen pickup window, check the order details as each customer collects and mark the order as collected. Payment is handled in person on the free plan.

Why use a preorder form for school fundraiser?

• Set a separate limit for cookie dough tub and each option, so reservations stay within the batch you can prepare.
• Keep a school campaign where family orders and classroom handout groups must be coordinated visible in one order list instead of reconciling paper order sheets, group chats and spreadsheets.
• Show pack size, product contents, student or group handout instructions and collection date beside the item so customers can choose the right version before they reserve.
• Offer local pickup without online payment setup. Preorder Form is free when customers pay in person at collection.

Tips for a smoother preorder

1. Set the cutoff to close orders with enough time to confirm suppliers and sort orders by the planned handout date. Put the exact date and time on the page so customers know when reservations close.
2. Use the batch guidance for this use case: cap supplier-limited products separately and count boxes needed for each collection group. Review the prep totals before confirming the final amount.
3. Include pack size, product contents, student or group handout instructions and collection date in each description. Add ingredient, allergen, size or care details that matter for the product.

Include ingredients, allergens, storage, size or care details; check local requirements.