Preorder Form

FREE DOWNLOAD · FUNDRAISERS

Free Printable Fundraiser Order Form Template

Collect names, product counts and payment status for a community sale on one sheet.

This fundraiser order form template records customer, item, quantity, price and pickup details. Print it for local orders or edit the file, then confirm collection details with the customer. Add your branding and seller contact information before sharing it with customers.

Printable PDFEditable WordExcel workbookA4 + US Letter

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Paper size
Printable PDFA4 20 KB · US Letter 20 KBEditable WordA4 12 KB · US Letter 12 KBExcel workbook9 KB · 1 page

Free for personal and business use. Please do not resell or redistribute the template. Read the full licence.

FIRST-PAGE PREVIEW

See what is included

This preview shows the first page of the blank fundraiser order sheet. Download it to print or edit, then add your items, prices and order terms.

Choose a format and download ↓

First-page preview of the free printable fundraiser order form template, including group or cause, sale deadline, collection date and order details.Open the full preview ↗

PAPER AND FILE OPTIONS

Choose your paper size and format

Use A4 in Australia and most regions, or US Letter in the United States and Canada. PDFs are ready to print; fillable PDFs support typing; Word and Excel files are editable.

FORM CONTENTS

Fields included in this order sheet

Review the fields first. Rename or add details in the editable file, then check the layout before printing.

Seller header

  • Business / group name
  • Coordinator contact
  • Your logo

Batch details

  • Order cut-off
  • Collection date and location
  • Terms

Customer rows

  • Customer name
  • Phone
  • Item columns
  • Paid
  • Collected
  • Group or cause
  • Sale deadline
  • Collection date
  • Coordinator
  • Payment status

Column totals

  • Total by item

PRINT OR EDIT

How to use this fundraiser order sheet

Print and fill by hand

  1. Select A4 or US Letter, then print a clean copy.
  2. Complete the item, quantity, payment and pickup details.
  3. Keep a seller copy and give one to the customer.

Fill it in digitally

  1. Open the fillable PDF or editable Office file.
  2. Enter details and verify totals and pickup instructions.
  3. Save a separate copy for each customer order.

BEFORE YOU SHARE IT

What to include on a fundraiser order form template

  • Add one line per customer or household.
  • Name every product and pack option in its own column.
  • Record the contact person and a phone number.
  • Show the collection date and who will distribute orders.
  • Total each item before purchasing or preparing stock.

ORDER-TAKING TIPS

Make this form work for your batch

A multi-customer tally for a club, school or community fundraiser. Confirm each option, cut-off and handover detail before sharing it.

  1. Share one current sheet with the fundraiser coordinator.
  2. Set an order deadline before placing a supplier order.
  3. Keep customer contact details private and secure.

For food, verify ingredients, allergens, storage and local requirements.

EDIT BEFORE USE

Sample order terms

Example terms, edit to suit your group. Confirm the sale deadline, collection plan and payment arrangement with the organiser.

Replace the sample text with your own payment and collection policy.

PAPER OR ONLINE

When a printable form is a good fit

Paper suits phone and in-person orders. Store completed copies securely.

  • A paper form captures one customer's details at a time; an online page keeps reservations in a shared order list.

Free online orders are paid at pickup; sellers can download emails, orders, batches, items, prep lists and discount codes. Stripe payments and automated email-outs are planned paid features, not live yet.

See an online preorder page ↗

Create a free online preorder page

COMMON QUESTIONS

Frequently asked questions

Is this template free to use?

Yes. This template is free for personal and business use. Print copies, edit it and add your branding. Do not resell or redistribute the blank template; read the full licence linked on this page.

Which formats and paper sizes are included?

Download this fundraiser order form template as PDF, Word (.docx), Excel (.xlsx). PDF and Word files include A4 and US Letter options. Excel workbooks default to A4; adjust paper size in your spreadsheet's page setup before printing.

Can I edit the file and add my logo?

Yes. Change labels and add your logo in the editable Word or Excel file. Fillable PDFs work in supported readers. Review the saved layout before printing or sharing it with customers.

Can I take orders online instead?

Preorder Form has a free online page for limited batches. Customers reserve and pay at pickup. Sellers can download order data; Stripe payments and automated email-outs are planned paid features and are not available yet.

What details does this fundraiser order form template include?

The form includes Group or cause, Sale deadline, Collection date, Coordinator, plus quantity, payment or handover notes. Rename or add fields in the editable file to fit your offer, then confirm every item choice and collection detail with the customer before accepting the order.

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Prefer to collect preorders online?

Set a limited batch, share one link and keep free orders together for pickup.

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