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Free Printable Candle Fundraiser Order Form

Count candle scents, sizes, payments and the student or member who sold them.

This candle fundraiser order form tracks customer contact, scent, candle size, quantity, total, paid status and the student or member who made the sale. Use one row per customer so the organiser can tally orders and credit each seller. Confirm the agreed choices and collection details before accepting each order.

Printable PDFEditable WordExcel workbookA4 + US Letter

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Printable PDFA4 21 KB · US Letter 20 KBEditable WordA4 12 KB · US Letter 12 KBExcel workbook9 KB · 1 page

Free for personal and business use. Please do not resell or redistribute the template. Read the full licence.

FIRST-PAGE PREVIEW

See what is included

This preview shows the first page of the blank candle fundraiser order sheet. Download it to print or edit, then add your items, prices and order terms.

Choose a format and download ↓

First-page preview of the free printable candle fundraiser order form, including customer, contact, scent and order details.Open the full preview ↗

PAPER AND FILE OPTIONS

Choose your paper size and format

Use A4 in Australia and most regions, or US Letter in the United States and Canada. PDFs are ready to print; fillable PDFs support typing; Word and Excel files are editable.

FORM CONTENTS

Fields included in this order sheet

Review the fields first. Rename or add details in the editable file, then check the layout before printing.

Seller header

  • Business / group name
  • Coordinator contact
  • Your logo

Batch details

  • Order cut-off
  • Collection date and location
  • Terms

Customer rows

  • Customer
  • Contact
  • Scent
  • Size
  • Qty
  • Total
  • Paid
  • Seller

Column totals

  • Total by item

PRINT OR EDIT

How to use this candle fundraiser order sheet

Print and fill by hand

  1. Add the fundraiser name and cutoff in the batch details.
  2. Enter one customer and seller per row.
  3. Mark each candle order paid only after checking receipt.

Fill it in digitally

  1. Use the workbook to filter or sort by seller and scent.
  2. Keep scent and size spellings consistent across rows.
  3. Review totals before reporting the group order.

BEFORE YOU SHARE IT

What to include on a candle fundraiser order form

  • Enter the customer and a contact detail.
  • Record scent and size as separate choices.
  • Count each candle and enter the order total.
  • Mark paid status after checking the fundraiser record.
  • Name the student or member who took the order.

ORDER-TAKING TIPS

Make this form work for your batch

A fundraiser tally for candle choices and seller attribution. Confirm each option, cut-off and handover detail before sharing it.

  1. Use consistent scent labels for the group tally.
  2. Check seller names before calculating individual totals.
  3. Keep payment status separate from order quantity.

For food, verify ingredients, allergens, storage and local requirements.

EDIT BEFORE USE

Sample order terms

Example terms, edit to suit your group. Confirm candle scent, size, payment, order cutoff and collection arrangements with the fundraiser organiser.

Replace the sample text with your own payment and collection policy.

PAPER OR ONLINE

When a printable form is a good fit

Paper suits phone and in-person orders. Store completed copies securely.

  • A paper form captures one customer's details at a time; an online page keeps reservations in a shared order list.

Free online orders are paid at pickup; sellers can download emails, orders, batches, items, prep lists and discount codes. Stripe payments and automated email-outs are planned paid features, not live yet.

See an online preorder page ↗

Create a free online preorder page

COMMON QUESTIONS

Frequently asked questions

Can the sheet show which student sold each candle?

Yes. Enter the student or member in the Seller column for every customer row. Use the same name consistently so the group can review each seller's orders. Keep the choice with the related customer and product details before confirming.

How do I record a customer ordering several scents?

Use separate rows or repeat the customer's contact details for each scent and size combination. This keeps the quantities and totals clear when the order contains multiple candle options. Keep the choice with the related customer and product details before confirming.

Does Paid mean the order has been collected?

No. Paid records payment status only. Keep collection or handover status separate in the notes or your group's own pickup list. Keep the choice with the related customer and product details before confirming.

Is this template free to use?

Yes. This template is free for personal and business use. Print copies, edit it and add your branding. Do not resell or redistribute the blank template; read the full licence linked on this page.

Which formats and paper sizes are included?

Download this candle fundraiser order form as PDF, Word (.docx), Excel (.xlsx). PDF and Word files include A4 and US Letter options. Excel workbooks default to A4; adjust paper size in your spreadsheet's page setup before printing.

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