FREE DOWNLOAD · MERCH, MAKERS AND TEAMS

Free Printable Custom Order Form

Turn a maker commission into a written brief, quote and approval record.

This custom order form helps makers record an item description, dimensions, colours, materials, personalisation and reference images. Add a deadline, quote, deposit and balance, then use the approval signature to document the customer's agreed brief before work begins. Confirm the agreed choices and collection details before accepting each order.

Printable PDFFillable PDFEditable WordA4 + US Letter

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Paper size A4 US Letter

Printable PDFA4 20 KB · US Letter 20 KB Fillable PDFA4 48 KB · US Letter 48 KB Editable WordA4 11 KB · US Letter 11 KB

Free for personal and business use. Please do not resell or redistribute the template. Read the full licence.

FIRST-PAGE PREVIEW

See what is included

This preview shows the first page of the blank custom order form. Download it to print or edit, then add your items, prices and order terms.

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First-page preview of the free printable custom order form, including item description, size or dimensions, colours and materials and order details.

Open the full preview ↗

PAPER AND FILE OPTIONS

Choose your paper size and format

Use A4 in Australia and most regions, or US Letter in the United States and Canada. PDFs are ready to print; fillable PDFs support typing; Word and Excel files are editable.

FORM CONTENTS

Fields included in this form

Review the fields first. Rename or add details in the editable file, then check the layout before printing.

Seller header

Business name
Phone / email / Instagram
Your logo

Customer details

Customer name
Phone
Email
Order date

Product-specific details

Item description
Size or dimensions
Colours and materials
Personalisation text
Reference images: attached or linked
Deadline
Quote
Approval signature

Order items

Item
Option / size
Quantity
Unit price
Line total

Pickup or delivery

Pickup or delivery
Date
Time
Location or address

Payment

Subtotal
Deposit paid
Balance due
Payment method
Deposit received
Paid in full

Dietary and allergy notes

Allergies or dietary notes

Notes and terms

Terms or special instructions

Office use

Order number
Prepared by
Collected

PRINT OR EDIT

How to use this custom order form

Print and fill by hand

Write the commission brief and dimensions clearly.
Attach or link reference images and list materials.
Get approval for the quote, deadline and personalisation.

Fill it in digitally

Edit the form to match your craft and quoting process.
Save references with clear filenames or links.
Keep a dated copy of the approved brief and later changes.

BEFORE YOU SHARE IT

What to include on a custom order form

Describe the commissioned item and its dimensions.
List colours and materials as agreed.
Copy personalisation exactly and attach or link references.
Write the deadline and quote before requesting approval.
Record the approval signature after the customer checks the brief.

ORDER-TAKING TIPS

Make this form work for your batch

A commission order form for crochet, embroidery, woodwork, candles, jewellery and art. Confirm each option, cut-off and handover detail before sharing it.

Separate confirmed requirements from ideas still under discussion.
Keep reference images linked to the right customer record.
State what is included in the quote using your own terms.

For food, verify ingredients, allergens, storage and local requirements.

EDIT BEFORE USE

Sample order terms

Example terms, edit to suit your business. Confirm the brief, reference, quote, deposit, deadline, change requests and approval with the customer before starting work.

Replace the sample text with your own payment and collection policy.

PAPER OR ONLINE

When a printable form is a good fit

Paper suits phone and in-person orders. Store completed copies securely.

A paper form captures one customer's details at a time; an online page keeps reservations in a shared order list.

Free online orders are paid at pickup; sellers can download emails, orders, batches, items, prep lists and discount codes. Stripe payments and automated email-outs are planned paid features, not live yet.

Browse matching online preorder templates ↗

Create a free online preorder page

COMMON QUESTIONS

Frequently asked questions

Can this form be used for different kinds of maker commissions?

Yes. It suits crochet, embroidery, woodwork, candles, jewellery and art. Rename the fields to fit the materials and dimensions that matter for your particular commission. Keep the choice with the related customer and product details before confirming.

How should I include reference images?

Write an attachment name or a link in the reference field and keep the image with the customer record. Confirm which image or version the customer approved before work begins.

What does the approval signature confirm?

Use the signature area to record that the customer reviewed the written brief, quote and deadline. Add your own approval terms and change process in the editable document. Keep the choice with the related customer and product details before confirming.

Is this template free to use?

Yes. This template is free for personal and business use. Print copies, edit it and add your branding. Do not resell or redistribute the blank template; read the full licence linked on this page.

Which formats and paper sizes are included?

Download this custom order form as PDF, fillable PDF, Word (.docx). PDF and Word files include A4 and US Letter options. Excel workbooks default to A4; adjust paper size in your spreadsheet's page setup before printing.

Prefer to collect preorders online?

Set a limited batch, share one link and keep free orders together for pickup.

Start your own store

Free template from Preorder Form · take orders online free at preorderform.com