Preorder Form

FREE DOWNLOAD · BAKERY AND CAKES

Free Printable Cake Pop Order Form

Plan dozen counts, coating colours, decorations and event packaging.

This cake pop order form records quantity by the dozen, cake flavour, coating colours, theme, wrapping, ribbon and display stand. Use it to confirm the event date and pickup plan before you buy packaging or prepare a mixed-colour batch. Confirm the agreed choices and collection details before accepting each order.

Printable PDFFillable PDFEditable WordA4 + US Letter

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Paper size
Printable PDFA4 20 KB · US Letter 20 KBFillable PDFA4 49 KB · US Letter 49 KBEditable WordA4 11 KB · US Letter 11 KB

Free for personal and business use. Please do not resell or redistribute the template. Read the full licence.

FIRST-PAGE PREVIEW

See what is included

This preview shows the first page of the blank cake pop order form. Download it to print or edit, then add your items, prices and order terms.

Choose a format and download ↓

First-page preview of the free printable cake pop order form, including quantity (dozens), cake flavour, coating colours and order details.Open the full preview ↗

PAPER AND FILE OPTIONS

Choose your paper size and format

Use A4 in Australia and most regions, or US Letter in the United States and Canada. PDFs are ready to print; fillable PDFs support typing; Word and Excel files are editable.

FORM CONTENTS

Fields included in this form

Review the fields first. Rename or add details in the editable file, then check the layout before printing.

Seller header

  • Business name
  • Phone / email / Instagram
  • Your logo

Customer details

  • Customer name
  • Phone
  • Email
  • Order date

Product-specific details

  • Quantity (dozens)
  • Cake flavour
  • Coating colours
  • Decoration or theme
  • Individual wrapping
  • Ribbon colour
  • Display stand (Y/N)
  • Event date

Order items

  • Item
  • Option / size
  • Quantity
  • Unit price
  • Line total

Pickup or delivery

  • Pickup or delivery
  • Date
  • Time
  • Location or address

Payment

  • Subtotal
  • Deposit paid
  • Balance due
  • Payment method
  • Deposit received
  • Paid in full

Dietary and allergy notes

  • Allergies or dietary notes

Notes and terms

  • Terms or special instructions

Office use

  • Order number
  • Prepared by
  • Collected

PRINT OR EDIT

How to use this cake pop order form

Print and fill by hand

  1. Enter the dozen count and flavour before describing the theme.
  2. List coating colours and their quantities.
  3. Confirm wrapping, ribbon, stand and collection details.

Fill it in digitally

  1. Edit the file to match the colours and packaging you offer.
  2. Save the approved theme notes with the order.
  3. Recheck dozen totals before preparing the batch.

BEFORE YOU SHARE IT

What to include on a cake pop order form

  • Write the total number of dozens and the count per colour.
  • Name the cake flavour and coating separately.
  • Describe the theme without relying on a reference image alone.
  • Mark individual wrapping and ribbon colour.
  • Record whether a display stand is included or requested.

ORDER-TAKING TIPS

Make this form work for your batch

A cake pop order form for colour themes, individual wrapping and display stands. Confirm each option, cut-off and handover detail before sharing it.

  1. Check dozen counts against the event guest estimate.
  2. Confirm the colour palette before coating begins.
  3. List stands and wrapping as separate extras.

For food, verify ingredients, allergens, storage and local requirements.

EDIT BEFORE USE

Sample order terms

Example terms, edit to suit your business. Confirm dozen count, theme, colours, wrapping and event collection before preparing the order.

Replace the sample text with your own payment and collection policy.

PAPER OR ONLINE

When a printable form is a good fit

Paper suits phone and in-person orders. Store completed copies securely.

  • A paper form captures one customer's details at a time; an online page keeps reservations in a shared order list.

Free online orders are paid at pickup; sellers can download emails, orders, batches, items, prep lists and discount codes. Stripe payments and automated email-outs are planned paid features, not live yet.

See an online preorder page ↗

Create a free online preorder page

COMMON QUESTIONS

Frequently asked questions

How should I count cake pops by the dozen?

Enter the number of dozens and add a breakdown if the order mixes flavours or colours. This keeps the batch count clear when several dozen use different coatings. Keep the choice with the related customer and product details before confirming.

Can customers choose more than one coating colour?

Yes. List each colour and its quantity in the editable details or notes. Ask the customer to confirm the split before production so the total still matches the requested number of cake pops.

Is a display stand automatically included?

No. Use the stand field to record whether one is requested or included in your own quote. Add any return or collection arrangement to the order terms if it applies to your service.

Is this template free to use?

Yes. This template is free for personal and business use. Print copies, edit it and add your branding. Do not resell or redistribute the blank template; read the full licence linked on this page.

Which formats and paper sizes are included?

Download this cake pop order form as PDF, fillable PDF, Word (.docx). PDF and Word files include A4 and US Letter options. Excel workbooks default to A4; adjust paper size in your spreadsheet's page setup before printing.

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Prefer to collect preorders online?

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